¨ SUMMARY ¨

Background includes working with top tier law firms, venture capital community, reputable banking institutions, big six accounting firms, and fortune 100 & 500 companies. Extensive experience as an Executive Assistant, Legal Administrator, and Legal Secretary working in various technology, financial services and corporate business environments.

¨ CONTRACT & VOLUNTEER POSITIONS¨
2006 - 2009

Deutsche Bank, LLC -- Technology Investment Banking – San Francisco, CA
Executive Assistant to Managing Directors, Directors and Analysts  (Contract)                                09/08 - 06/09

●Supported Bankers, Analysts, Practice Group Head and Executive Assistant with various projects and administrative activities, working in a fast paced and highly volatile environment. ●Acted as gatekeeper interfacing with external constituencies on the phone, in person, and via email ensuring a professional and positive experience with Deutsche Bank. ●Screened and responded to a large volume of emails and calls on behalf of bankers. ●Extensive domestic and international travel arrangements, flights, hotels, car services, other ground transportation; upgrades using company policy, tracked rewards miles. ●Visa processing, coordinating with overseas departments on representation letters, country requirements, agendas. ●Calendar management, international time zones, consistently updating  meetings and changes to pertinent travel details. ●Large dollar expense reporting, using multiple foreign currency conversions for global travel. ●Assisted with special internal events and recruiting forums, procurement and invoicing related to special functions, plan and preparation of meetings. ●File maintenance of bankers’ electronic reports and hardcopy files, update bankers' contacts, and other related activities.

●Independently reconciled/processed significant outstanding expenses for four bankers left by previous temp, requiring extensive interaction with Accounting Manager, Office Manager, American Express and vendors in order to expedite approvals, payments, rejected items, discrepancies, retrieve invoices, and provide continuous status updates.  ●Conducted an account reconciliation for the Executive Assistant to the Banks’ COO on multiple invoices for cars and SUVs reserved during COO's extended visit to the U.S. from Germany. Found discrepancies that led to billing adjustments due to invoice errors, cancellations, payments made.

URS, Corp. -- San Francisco, CA
Executive Assistant to SVP & VP Construction Services & Strategy -- (Contract)                             05/08 - 08/08

●Provided administrative support to SVP with direct line reporting responsibilities to the Executive Offices ●Required extensive interaction with Executive Assistants, and the CEO, President and CFO directly when required. ●Responsible for general efficiencies of the department and ensuring SVP was on track with his schedule and continuously apprised of all incoming requests and the immediate needs of the executive staff, including locating him at all times when necessary.  ●Working directly with business units and project managers, facilitated the approval process on all incoming construction proposals, ensuring proper signature authorities were followed by each business unit prior to circulating for executive staff approvals. ●Extensive calendaring of team meetings, mid-year reviews, interview schedules, multiple meetings with Executive Office, external Management Meetings, and activities SVP chaired and participated in. ●Monitored all incoming emails responding to general requests on behalf of SVP, ensuring SVP’s attention and timely response.  ●HR and IT matters, travel arrangements, expenses, screened all incoming calls, etc.

ROYAL - Realizing Our Youth As Leaders, Inc. - San Francisco, CA
Project Assistant to the CEO and CFO -- (Volunteer)                                                                            05/07 - 05/08

●Project Assistant to the CEO and CFO of a non-profit agency that provides at-risk and disadvantaged youth with mentoring, leadership building, and therapeutic counseling services ●Functioned as the main back-office support person which included a variety of initiative and bringing corporate experience to a non-profit “start-up” structure. ●Established organizational processes associated with accounting activities and corporate compliance, created accounting spreadsheets to track all incoming receivables from contracted agencies, fundraisers, donations, counseling center's separate proceeds, and maintained CEO’s personal billing requirements. ●Worked with external accounting departments in reconciling receivables for ’07 and ’08 which resulted in back payments issued to the agency.  ●Worked with the acting CFO on tax matters, filings, daily receivables, bank activity, and other general accounting matters. ●Office management, interacting with building owner, co-occupants, PG&E and other service providers on accounting issues. ●Organized and updated agency’s file systems ●Supported fundraising and sponsorship activities, attended group mentoring dinners, weekly staff meetings with the therapists in training and the CEO. ●Procured donations, provided transportation when needed, made runs to the food bank and post office, and general housekeeping activities.

Agilent Technologies, Inc. – Legal Dept. – Santa Clara, CA
Legal Assistant to Asst. General Counsel -- (Contract)                                                                         10/06 - 11/06

●Provided primary support to Assistant General Counsel and Legal Dept. ●Maintained AGC’s incoming email, heavy calendaring, ●Implemented and maintained AGC’s To-Do List based on incoming requests from executives and other entities. ●Internal Board Mtg. preparation, and attention to AGC’s external Board activities ●Scheduled candidate interviews for Attorney positions ●Legal file maintenance, department organization, other administrative requirements.

-- Temporary position ended when family member was hospitalized and soon after passed away --

US Venture Partners  (VC Firm) – Menlo Park, CA
Executive Assistant to CFO -- (Contract)                                                                                                04/06 - 08/06

●Supported the CFO of a Venture Capital firm during tax filing season ●Facilitated the process of State and Federal filings for multiple Limited Partnerships (LPs) as well as maintain all LP activity. ●Worked with external Accountant providing tax information, acquired signatures, multiple mailings, tracked receipt confirmations, generated file copies, update and create LP files and general indices. ●Maintained corporate database updating related corporate information i.e., executive and board information, meeting dates, investor calls, report distributions, address changes, etc. ●Maintained and responded to Investor/LP email in-box inquiries, screened and directed calls, ●Coordinated internal weekly Management Meeting and materials, maintained calendar, travel arrangements ●Assist Finance Staff when needed, and attention to items related to CFO’s external activities.

¨ PERMANENT & CONTRACT POSITIONS¨
1981 - 2005

Ditech Networks – Mountain View, CA
Executive Assistant to CFO, Finance & Legal Dept.                                                                               2005 - 2005

●Provided primary administrative support to the CFO, Finance Dept. and Corporate Attorney. ●Took ownership of the CFO’s calendar, prioritizing his meetings and daily schedule, monitored meeting times and acted as gatekeeper ●Consistently reviewed CFO’s incoming emails and acted on general requests on CFO’s behalf; monitored outgoing emails to keep apprised of CFO’s responses, requests, and follow up items using company PDA, providing 24/7 availability ●Ensured CFO’s desk was consistently organized and items/folders were easily identified, printed materials in advance of mtgs. ●Frequent interaction with BOD on various requests, expenses, meeting schedules, signatures, BOD packages, etc. ●Worked with external accounting departments and government agencies to resolve tax and accounting issues ●Maintained electronic legal files system and tracked signature process keeping Attorney and Business Units apprised of status ●Maintained Company Minute Book ●Updated and overhauled corporate file system ●Visa processing, traveling to Consulate in LA to expedite Visa for Attorney when necessary ●Worked with Insurance Broker and external Counsel on renewing Company Liability Insurance (D&O, E&O, EPLI, etc.), copies of binders, tracking comments and revisions, obtaining executives’ signatures, etc. ●Renewal of company vehicle registrations, worked with Claims Agent on vehicle coverage and accident claims. ●Initiated weekly reports through Amex System, monitored employee issued Amex Card activities and outstanding balances, used company Amex for business purchases and catering. ●Arranged catered breakfasts and lunch meetings, took initiative coordinating employee and group celebrations, and participated in Company Activities Committee Mtgs.

-- Assumed position at a time when personal matters prevailed --

●Hired by the acting CEO/CFO, Board appointed a new CEO shortly after starting who brought personal EA who had been with him for several years. Supported the new CEO until his EA was able to assume new position.

●Oversaw the on-boarding process for  the new CEO, and move requirements for the former CEO/CFO. ●Worked with IT, Facilities, and external companies on moving office furniture, setting up new phone lines, computer and technical requirements, purchase and delivery of new furniture, unpacked and organized both offices, initiated new cell plan deactivating old plan,  ●Implemented administrative efficiencies, reorganizing CEO's inherited file system, prepared files and indexed all existing materials for easy review and access. ●Developed contact lists for CEO and EA with relevant company, employee and Board information ●Worked with EA's and Board Members to coordinate end of the year and forward year Board Mtg. dates. ●Organized Minute Book and Stock Administration working with external paralegal on updates and requests for missing information ●Assisted HR Director in coordinating multiple interviews working with candidates, executives, and external staffing agencies ●Prepared itineraries, sent confirmations and meeting requests in various time zones, and processed related expenses. ●Trained EA on corporate and administrative processes, and prepared transition memo on completed and outstanding matters.

Hitachi Data Systems, Inc.  – Santa Clara, CA
Legal Administrator to the Global Legal Affairs Office                                                                           2003 - 2005  

●Provided project management, and administrative support to the Global Legal Affairs Office in conjunction with contracts management and legal matters related to corporate, litigation, employment, real estate, and trademark ●Reviewed agreements ensuring language, general information, signature authorities, and effective dates were accurate ●Interacted with various business units, subsidiaries, customers and vendors on contracts and legal requests, distributed agreements and tracked signature processes ensuring approvals by multiple parties (MSA’s, SLA’s, SOW’s, PO’s, NDA’s) ●Implemented electronic file system for agreements and other legal documents, collaborating with IT on upgrades and implement technical requirements to streamline administrative efficiencies in connection with database implementation and website maintenance for U.S. and International Legal departments ●Maintained Legal's website updating authorities, approval guidelines, standard agreement templates and biographies. ●Processed legal invoices, worked with outside counsel and external legal accounting departments on reconcilements, processed expenses ●Prepared weekly status reports ●Implemented To-Do-List expediting requests and follow up actions  ●Initiated correspondence, agendas, transcribed minutes, created PowerPoint presentations, coordinated meetings in various time zones, HR matters, travel arrangements,  coordinated and attended offsite functions ●Office Management responsibilities

●Initiated arrangements for Annual Legal Conf. in San Diego, attended by Legal Staff from Hitachi Ltd., Hitachi Subsidiaries, and HDS’ CEO ●Worked with Conference Services blocking rooms, flights, individual transportation and busses for dinner events ●Hotel’s Banquet and Catering Services on meals and refreshments, Hotel's Corporate Business Center on technical requirements and other business needs ●Negotiated rates and dinning requirements for corporate dinners ●Attended meeting ensuring arrangements and requirements were attended to as planned ●Attended meeting as Conference Coordinator, providing assistance, manage changes, attending to requirements ●Handled all details associated with departmental move to new building location, coordinated with IT, Telecommunications, Building Services, instructed and oversaw movers, boxed and labeled all department files, attorney files, vacant cubicles; inventoried and asset tagged all departmental equipment, identified and solved associated move problems working with various service departments.

Raza Microelectronics, Inc. (RMI)  – Legal Dept. – Cupertino, CA  
Legal Assistant to General Counsel                                                                                                          2003 - 2005

●Supported the General Counsel of RMI as a Contractor for five months until permanent Legal Assistant returned from maternity leave, rejoined the General Counsel on a part-time basis a few week later ●When hired full-time by HDS, continued to work on project related items until conflicting demands prevailed. ●Supported the General Counsel on corporate governance related matters, company operations, BOD matters, shareholder activity, legal filings, and contracts management. ●Managed confidential information and execution of BOD minutes, resolutions, corporate changes, and initiated corporate filings to State agencies of articles, amendments, and dissolutions. ●Maintained all corporate records ensuring databases, file systems, and indices for company and multiple LLCs were consistently updated. ●Interacted with the Executive Office and BOD ●Execute and follow up of transactional documents and legal agreements to outside counsel, customers, and other related parties ●Worked directly with Executives and Business Units to monitor and track status of agreements and signature process. ●Extensive revisions from dictation, monitored incoming correspondence and emails on behalf of GC, processed legal invoices, facilitated documents submitted for legal review and approval, and other related requirements.

Merrill Lynch  – Technology Investment Group  – Palo Alto, CA                                                         2002 - 2002 &
Executive Assistant to Investment Bankers and Business Dev. Officers  -- (Contract)                      1999 - 1999

 ●Supported Investment Bankers in the Technology Investment Group  ●Position required independent decision-making, minimal supervision, and ability to ensure all client matters were monitored and attended to during Bankers’ extended travel.  ●Coordinated Road Show agendas with investors, industry analysts, attorneys, and accountants ●Extensive domestic/international travel arrangements requiring frequent changes and cancellations of flights, hotel, and ground transportation. ●Processed large dollar expenses, ensuring expenses were processed immediately and accurately to avoid late fees ●Maintained calendars, scheduled appointments in various time zones throughout the US and abroad. ●Drafted and revised end of the year evaluations for Business Development Mgr. using employee confidential files, managers and employee feedback.

Wilson Sonsini Goodrich and Rosati – Corporate Transactions Group – Palo Alto, CA
 Legal Secretary to Corporate Transactions Attorneys                                                                           1999 - 2002

●Provided administrative support to Corporate Attorneys in connection with M&A, Investor Financings, Security Issuances, SEC filings, Employment Practices and Corporate Formations. ●Managed Attorneys’ calendars, tracked billable and MCLE hours. ●Prepared and maintained detailed client files in accordance with firm policies.  ●Transcribed from dictation extensive drafts and revisions to BOD minutes, resolutions, letters, riders, agreements, bylaws, articles, standard applications, etc. ●Prepared large dollar wire transfers, executing proceeds to clients meeting critical deadlines. ●Investigated account discrepancies avoiding penalties and fees working with internal accounting and/or escalating to partner review for adjustments. ●Screened calls and emails handling requests on behalf of Attorneys, direct interaction with high profile clients, “C” level executives, and VCs. ●Prepared due diligence on new and departing clients; project coordination for M&A and financing rounds, prepared complex mailings. ●Prepared stock certificates working with brokers, maintained corporate minute books. ●Events planning for Stanford sponsored forums accommodating up to 100-200 attendees requiring detailed arrangements of facilities, equipment, and catering services, follow up on presenter / host participations, and headcount confirmations ●Coordinated department wide events celebrating birthdays, new arrivals, departures, holidays, etc. ●Member of Firm's Administrative News Letter, participated in weekly meetings, interviewed employees, wrote articles.

Aon Consulting – Human Resources Division – Newport Beach, CA
Executive Administrative Assistant to National Director                                                                        1997 - 1998

●Provided executive assistance to SVP & National Director in the HR Outsourcing area and other executives within the division. ●The demands of the position and those of the SVP provided constant challenge, required independent decision making, attention to detail, accuracy, multi tasking, flexibility, meeting multiple and simultaneous deadlines. ●Initiated and streamlined processes to ensure uniformed procedures for SVP’s direct reports in conjunction with regional reporting matrices, i.e., submissions, approvals, account management, and proposals. ●Formation of extensive proposals, agreements, PowerPoint presentations to promote and establish new and existing business relationships. ●Generated various monthly financial reports for distribution to Regional Managers, monitored departments’ 30-90 day delinquency ratios, occasional collection calls ●Assisted Accounting Manager in with AP, AR, expense and payroll processing, etc. ●Independent production and roll out of large mailings ●Coordinated Management Meetings, maintained executives' calendars, extensive travel arrangements, monitor emails, maintained confidential information, and other administrative processes.

KPMG Peat Marwick LLP – Health Care & Life Science Division – Long Beach, CA
Executive Assistant to Partner, Group Head  & Managers                                                                   1996 - 1997

●Provided administrative and project support to Partner and Managers in the Health Care & Life Sciences area. ●Responsibilities were in conjunction with extensive M&As of private healthcare entities, Physicians, Hospitals, HMOs, and PPOs. ●Prepared extensive proposals and PowerPoint presentations, using extensive mail merge, incorporating data from various Word and Excel files, formatting proposed structures, strategic formations, schedules, industry profiles, professional bios, and corporate accounting information. ●Interacted with University Officials, Physicians, Board Members, Attorneys and Accountants, on project requests, coordinating delivery schedules, updating information, etc.  ●Complex mailings using various express services, competing with cut off times, tracking packages, finding alternative resources, etc. ●Extensive over-time, frequently worked independently to meet deadline. ●Managed multiple calendars, detailed travel arrangements, processed expenses, implemented and maintained client contact database and file systems. ●Acted as office Travel Coordinator, securing and changing travel arrangements for office and company staff, reviewed monthly accounting reports, maintained onsite ticking machine, processed refunds, credits, upgrades, etc. ●Receptionist back-up support, multi-extension phone system of up to 100 lines, Conference Call Coordinator connecting multiple parties internally and externally, forward and retrieve extensions to and from other office locations, reservations for office and cubicle sites for visiting staff.